Private Limited Company Compliance Services
What is a private limited company?
In India, a private limited company is a privately held entity with limited liability, and it ranks among the nation's most favored business structures. This popularity is primarily attributed to its numerous advantages, including limited liability protection, ease of formation and maintenance, and its status as a distinct legal entity. This encourages a prospective businessman to engage in the incorporation of private limited company. A private limited company enjoys legal separation from its owners and necessitates a minimum of two members and two directors for its operation.
Why Private Limited Company Compliance is Critical
A Private Limited Company offers credibility, scalability, and legal identity but i t comes with strict compliance responsibilities under the Companies Act, 2013 , Income Tax Act , and GST laws . Failure to comply may result in heavy penalties, director disqualification, and legal
A Private Limited Company (Pvt Ltd) Ltd), once incorporate d under the Companies Act, 2013 , is subject to mandatory annual filings , tax obligations , and statutory compliances regardless of turnover or activity level.
Proper compliance ensures:
- Legal validity and credibility
- No late fees or penalties
- Investor and lender confidence
- Director eligibility and ROC good standing
Non compliance can result in hefty penalties, disqualification of directors, and even striking off of the company by ROC.
Mandatory Annual Compliances (AY 2025-26)
-
Income Tax Return Filing (ITR-6):
- Mandatory for all companies (except those claiming exemption under Sec 11)
-
Due Date:
- 31st October 2025 (Audit cases)
- 30th November 2025 (Transfer Pricing cases)
- Audit report (Form 3CA/3CD) must be filed before ITR
-
Statutory Audit under Companies Act:
- Conducted by a Chartered Accountant
-
Preparation of:
- Balance Sheet
- Profit & Loss Account
- Cash Flow Statement
- Notes to Accounts
- Auditor appointment within 30 days of incorporation (Form ADT-1)
-
Annual ROC Filings:
Form Purpose Due Date AOC-4 Filing of audited financials Within 30 days of AGM MGT-7A/7 Annual return Within 60 days of AGM Companies must hold AGM within 6 months from FY-end (i.e., by 30th September for most). -
DIN KYC – Form DIR-3 KYC:
- Mandatory for all directors with DIN
- Due Date: 30th September 2025
- Failure = Deactivation of DIN
-
Board Meetings:
- Minimum 4 Board Meetings per year
- Maintain minutes, notices, and attendance records
-
Form DPT-3 (Return of Deposits):
- Disclose all outstanding loans, deposits, or advances as on 31st March
- Due Date: 30th June 2025
-
Form MSME-11:
- Half-yearly disclosure of outstanding dues to MSME creditors (if payment > 45 days)
-
Form MBP-1 & DIR-8:
- Directors must disclose interest in other entities annually and confirm eligibility
-
Auditor’s Certificate on Compliances:
- Required for companies with share capital or turnover > prescribed limits
- Important for angel-funded, VC-backed startups
Private Limited Company Compliance Checklist
- Income Tax Return (ITR-6)
- Tax Audit (Form 3CA/3CD)
- Statutory Audit & Auditor’s Report
- ROC Annual Filing – AOC-4 & MGT-7
- DIR-3 KYC (for directors)
- Form DPT-3 & MSME-11
- Board Meetings & AGM Support
- Maintenance of Statutory Registers
- TDS, GST, and Advance Tax Filing
Compliance Calendar – AY 2025-26
| Compliance | Description | Due Date |
|---|---|---|
| Statutory Audit | Audit of financials by Chartered Accountant | 30th September 2025 |
| Income Tax Return (ITR-6) | Return filing for company (not under presumptive taxation) | 31st October 2025 |
| Tax Audit (if applicable) | For turnover exceeding ₹1 Cr or ₹10 Cr (if 95% digital) | 30th September 2025 |
| MCA Form AOC-4 | Filing of audited financial statements | 30th October 2025 |
| MCA Form MGT-7 | Filing of Annual Return with Shareholding pattern | 29th November 2025 |
| DIR-3 KYC | KYC of directors to avoid disqualification | 30th September 2025 |
| Form DPT-3 | Disclosure of loans not treated as deposits | 30th June 2025 |
| MSME Return (Form MSME-1) | Half-yearly filing for pending dues to MSMEs | 30th April / 31st October |
| Board Meetings | Minimum 4 meetings per year (at least one every quarter) | Quarterly |
| AGM (Annual General Meeting) | Mandatory for all companies (except OPCs) | Within 6 months of FY end |
Income Tax & ROC Compliance for Pvt Ltd Companies
- Flat tax rate of 22% (plus surcharge and cess) under Section 115BAA
- 25% if opting for standard taxation and turnover < ₹400 Cr
- TDS Compliance: Timely deduction & filing of Form 24Q/26Q
- Advance tax payable if liability exceeds ₹10,000
- Audit under Section 44AB for turnover > ₹1 Cr (₹10 Cr if 95% digital)
ROC (Registrar of Com panies) Compliance
-
Annual Compliances
- Change in directors – DIR-12
- Allotment of shares – PAS-3
- Change in registered office – INC-22
- Increase in authorized capital – SH-7
- Auditor appointment or re-appointment – ADT-1
- Disclosure of interest by directors – MBP-1 & DIR-8
-
Event-Based ROC Compliances
- Change in directors – DIR-12
- Allotment of shares – PAS-3
- Change in registered office – INC-22
- Increase in authorized capital – SH-7
- Auditor appointment or re-appointment – ADT-1
- Disclosure of interest by directors – MBP-1 & DIR-8
GST Compliance for Pvt Ltd Companies
| Return/Form | Purpose | Frequency |
|---|---|---|
| GSTR-1 | Outward supplies | Monthly / QRMP |
| GSTR-3B | Summary return | Monthly / QRMP |
| GSTR-9/9C | Annual return and reconciliation | Annually |
| E-Invoicing | Mandatory if turnover > ₹5 Crores | Real-time |
Documents Required for Annual Compliance
- Audited Balance Sheet
- Profit and Loss Statement
- Director KYC Documents
- Bank Statements
- Shareholding details
- Board Resolutions and Minutes
- Loan Agreements (if any)
- TDS & GST Challans and Returns
Penalties for Non-Compliance
| Default | Penalty |
|---|---|
| Late ITR filing | ₹5,000 under Section 234F |
| Delay in ROC filings (AOC-4/MGT-7) | ₹100 per day per form |
| Non-filing of DPT-3 | ₹5,000 + ₹500/day |
| No board meeting held | ₹25,000 on company + ₹5,000 per director |
| TDS/GST late payment | Interest @ 1-1.5% per month + penalty |
Latest Regulatory Updates – AY 2025-26
As per the Finance Act, 2024 and recent MCA/Income Tax circulars, here are the key changes impacting Pvt. Ltd. Company compliance:
- Form DPT-3 and MSME Return reporting made stricter with penalty enforcement for delayed filing.
- Mandatory accounting software with audit trail feature under Companies (Accounts) Rules.
- CSR (Corporate Social Responsibility) reporting enforced for companies meeting prescribed thresholds.
- Updated tax audit disclosures under Form 3CD for loans, related party transactions, and foreign remittances.
- Increased scrutiny on beneficial ownership disclosures (BEN-2, DIR-3 KYC).
How CACSFinacc Makes Your Pvt. Ltd. Company Fully Compliant
- ROC Filings handled from start to finish
- Tax Audit & ITR Filing under expert supervision
- Director KYC, DPT-3, MSME Reporting
- Compliance Calendar Setup & Reminders
- Custom Legal Drafting (Resolutions, Registers, MOA Amendments)
- Virtual CFO Services for strategic finance oversight